The BFA Global Economic Development and Security Forum Notice to Participants

The Global Economic Development and Security Forum of the Boao Forum for Asia will be held in Changsha, China from Oct. 18 to 20, 2021. The Organizing Committee of the forum extends a warm welcome to all participants!

Changsha, which was first named in the Western Zhou Dynasty, is situated in Hunan Province, China, at latitude 28° north and longitude 112° east. The fiery autumn maple leaves on Yuelu Mountain, the surging Xiangjiang River, the Juzizhou Islet in the middle of the river, and the Liuyang River around the city constitute the beautiful city of Changsha known as the “landscape city”.

Changsha is one of the first historical and cultural cities in China and the birthplace of Hunan culture. Founded more than 3,000 years ago, it is steeped in history and culture. There is the millennial Yuelu Academy. World-renowned celebrity Qu Yuan, Tang Dynasty poet Du Fu, etc. produced outstanding articles on Changsha.

Changsha has been rated as China’s Happiest City for thirteen straight years, and is hailed as the “City of Creativity, City of 2 Entertainment, and City of Happiness”. The first Global Economic Development and Security Forum of the Boao Forum for Asia, which will be held in Changsha, China from Oct. 18 to 20, 2021, will discuss the topic of “development and security”, momentous issues of the times.

Distinguished guests：

Welcome to this forum. Due to the epidemic, please take note of the following for the sake of your health and safety.

（1）A negative report of nucleic acid test within 48 hours is required for registration.

（2）Please confirm that you did not travel or live overseas 28 days, or did not travel or live in medium- or high-risk domestic cities 14 days before participation in the forum, and you are free from fever, cough, coughing of phlegm, sore throat, runny nose, nasal obstruction, headache, muscle aches, joint aches, shortness of breath, dyspnea, chest tightness, conjunctival congestion, abdominal pain, rash, jaundice, impairment or loss of smell (taste) and other symptoms 14 days before participation in the forum (including the day of registration).

（3）Please scan the QR code below to complete the application for Hunan Residents’ Health Code and Communications Big Data Travel Card.

（4）During the forum, please abide by the regulations and measures on epidemic prevention. Thank you for your support and cooperation. Wish you good health and all the best!

Pick-up and drop-off

Pick-up service(Changsha Huanghua International Airport)

1. The pick-up service at Changsha Huanghua International Airport is available at:
   08:00-22:00, Oct. 17, 2021
   08:00-22:00, Oct. 18, 2021
   On Oct. 19, 2021, the pick-up time will be arranged according to the arrivals time of guests.
2. The Organizing Committee will operate the shuttle bus service covering “Huanghua International Airport – Registration Center – Recommended Hotels” every half an hour.
3. The pick-up points are set up at Terminal 1 and Terminal 2 of Changsha Huanghua International Airport.
4. The staff will help you take the bus to the registration center and hotels.

Pick-up service (Changshanan Railway Station)

1. The pick-up service at Changshanan Railway Station is available at:
   08:00-22:00, Oct. 17, 2021
   08:00-22:00, Oct. 18, 2021
2. The Organizing Committee will operate bus service covering “Changshanan Railway Station – Registration Center – Recommended Hotels” every half an hour.
3. The pick-up point is set at the west exit of Changshanan Railway Station.
4. The staff will help you take the bus to the registration center and hotels.

Drop-off service (Changsha Huanghua International Airport)

1. Drop-off service at Changsha Huanghua International Airport is available at:
   17:30-22:00, Oct. 20, 2021
   06:00-22:00, Oct. 21, 2021
2. The Organizing Committee will operate bus service covering “Recommended Hotel-International Conference Center-Huanghua International Airport”.
   Drop-off point 1: International Conference Center
   08:30-19:30, Oct. 20
   Drop-off point 2: recommended hotels
   17:30-22:00, Oct. 20
   06:00-22:00, Oct. 21
3. We will arrange the vehicle 3 hours in advance of the departure time as provided by you. Please confirm the departure time at the conference reception desk at the lobby of your hotel one day in advance.

Drop-off service (Changshanan Railway Station)

1. Drop-off service at Changshanan Railway Station is available at:
   17:30-22:00, Oct. 20, 2021
   06:00-22:00, Oct. 21, 2021
2. The Organizing Committee will operate bus service covering “Recommended Hotel-International Conference Center-Changshanan Railway Station”.
   Drop-off point 1: International Conference Center
   17:30-19:30, Oct. 20
   Drop-off point 2: recommended hotel
   17:30-22:00, Oct. 20
   06:00-22:00, Oct. 21

Person responsible at the airport and contact details

Terminal T1 of Huanghua Airport:
Contact: Lu Huidong 18867223321
Email: 41652042@qq.com

Terminal T2 of Huanghua Airport:
Contact: Ai Xinxin 15388923516
Email: 1838029446@qq.com

The person responsible at Changsha Railway Station and contact details

Changshanan Railway Station
Contact: Zhang Yu 15873279762
Email: 809335030@qq.com

Shuttle bus

During the conference, the Organizing Committee will arrange the services of shuttle bus between “recommended hotels” and “venue”. Participants take the shuttle bus on presentation of the conference certificate. The bus routes and timetable will be posted at the information desk of recommended hotels.

If you arrange your own means of transport (your own vehicle), you are required to apply for a vehicle permit. Please be sure to contact the liaison person (VIP car rental contact person Qu Lian: 18152646859) before Oct. 8. You need to provide the license plate number and apply for driver certificate for the hired driver. You can collect the vehicle permit after review (collect the vehicle permit at the registration center with other certificates). We will not be able to aid after the designated date. If you have not applied for a vehicle permit, you can take the shuttle bus.

Shuttle bus services are provided during the designated time period from Oct. 17 to 21 only for guests staying at the recommended hotels.

The shuttle bus timetable will be posted at the sign-in desk at recommended hotels. Please choose the shuttle bus according to your itinerary. As it is shuttle bus, you may need to wait for the bus. Your understanding will be appreciated.

Contact person for traffic: Li Xiaodian 13549653997 / Qu Lian 18152646859

Buffet lunch and dinner will be provided at the main venue Changsha International Conference Center during the conference period. Participants enjoy buffet at Starsand Hall on the third floor of Changsha International Conference Center. (Please follow the signs for the restaurant and collect the meals with the participant certificate) If breakfast meeting or small dinner is arranged during the period, further notice will be given.

Buffet arrangement：

Guest (guest area)：

Dinner on Oct. 18: Starsand Hall (Halls 5 and 6) on the third floor of the Conference Center

Lunch on Oct. 19: Starsand Hall (Halls 2, 3, 5, and 6) on the third floor of the Conference Center

Dinner on Oct. 19: Starsand Hall (Halls 2, 3, 5, and 6) on the third floor of the Conference Center

Lunch on Oct. 20: Starsand Hall (Halls 5 and 6) on the third floor of the Conference Center

Media (media area)：

Lunch on Oct. 18: Starsand Hall (Hall 4) on the third floor of the Conference Center

Dinner on Oct. 18: Starsand Hall (Hall 4) on the third floor of the Conference Center

Lunch on Oct. 19: Starsand Hall (Hall 4) on the third floor of the Conference Center

Dinner on Oct. 19: Starsand Hall (Hall 4) on the third floor of the Conference Center

Lunch on Oct. 20: Starsand Hall (Hall 4) on the third floor of the Conference Center)

Contact details: Zhao Xin 13911005627 / Wang Li 15874905895

Participants undergo identity confirmation and collect participation certificate at the registration center by providing a negative report of nucleic acid test taken within 48 hours, the green code of Hunan residents’ health code, the green code of communication big data travel card, the original of identity certificate (ID card or passport) and the confirmation number of the invitation letter.

Delegates who have registered and paid the fee but who are unable to attend the conference must notify the Organizing Committee in writing (by fax and email). If a refund notice is issued between Sept. 15 and Oct. 8, 2021, 80% of the participation fee will be refunded. No refund will be made thereafter. According to regulations on finance, the participation fee for this conference cannot be used for next year’s conference. A full refund will be made if the application does not pass the review.

24-hour emergency contact person of the Registration Center：Xiong Ying 13810632203

For the sake of security reasons, participants are required to wear the conference certificate throughout the conference. Participants must show the certificates for entry into the conference and event venues, service at
designated restaurants, and service for shuttle bus. In case of loss or damage of the conference certificates, please go to the Registration Center with your ID card (identity card or passport) or participant code to
apply for a replacement in accordance with relevant security regulations. Non-invited participants are requested to go to the Registration Center to collect their certificates on presentation of valid certificates.

Opening hours of the Registration Center:

12:00-20:00, October 17, 2021
8:00-22:00, October 18 to 20, 2021

Delegate registration contact person: Xiong Ying 13810632203

Media registration contact person: Zhang Yue 18125148452

The Global Economic Development and Security Forum of the Boao Forum for Asia will be held at Changsha International Conference Center in Changsha City, Hunan Province, and the Global Economic Development and Security Expo will be opened at the Changsha International Conference Center.

Agenda

For the latest agenda, please visit the website of the BFA-GEDS
forum.（The website is continuously updated）

Dress

Please dress in formal attire for meetings and banquets.

Casual clothes are allowed for outdoor dinner or sightseeing events.

Conference languages

Simultaneous interpretation in the English and Chinese languages is provided for all meetings. Arrangements for interpretation in other languages will be made separately as required.

Press Center

Location: Starsand Hall 01, F3, Changsha International Conference Center

Opening hours: 08:00-22:00, Oct. 18-20

Contact person：You Minhao

Mobile：13100238308

Email：youminhao@bfa-geds.com

Conference briefings and news reports

The briefings will be published on the website of the Global Economic Development and Security Forum of the Boao Forum for Asia（https://english.bfa-geds.com/）.

Welcome to follow the official Weibo and WeChat accounts of the Global Economic Development and Security Forum of the Boao Forum for Asia: Global Economic Development and Security Forum (ID:BFA-GEDS). The forum will release important information about the meetings through the above multimedia platforms. Please add the hashtag #Global Economic Development and Security Forum# to all Weibo posts related to “Global Economic Development and Security Forum of the Boao Forum for Asia”. The QR codes of related Weibo and WeChat
accounts are as follows:

Insurance

The registration fee does not include any form of insurance. It is strongly recommended that all participants take out overseas travel and medical insurance before attending the conference. The terms should cover the loss of the deposit or participation fee caused by the failure to attend the conference or cancelation of conference, the loss of air tickets, medical expenses, or personal property damage due to any reason, and the extra costs and repatriation costs due to changes in the itinerary.

Medical services

A medical emergency team will be set up for the forum at the Changsha International Conference Center.

Currency

The currency used in China is renminbi, or RMB or CNY for short. One U.S. dollar is equivalent to about 6.7 yuan. The exchange rate is subject to the day of use. Commonly used currencies in the world and traveler’s cheques can be exchanged at the hotel. Credit cards such as Visa, MasterCard and American Express are accepted in hotels and most shops.

Telephone

The country code for China is 0086 and the area code for Changsha is 0731. Guests can make direct domestic and international long-distance calls at the hotel room. The rates for international long-distance calls vary depending on the target country. Please consult the front desk of the hotel for details and settle the bill at the time of check-out.

Weather

Changsha has a humid subtropical monsoon climate, with a mild climate, ample rainfall, concurrent rain season and hot weather, and four distinct seasons. The weather is pleasant during the conference period. In mid-October, the average daily maximum temperature is 25°C and the minimum temperature is 17°C.

Time zone

The time for Changsha is 8 hours ahead of Greenwich Time or Coordinated Universal Time.

Voltage

The voltage in Changsha is 220 volts AC. The hotel rooms are equipped with two-phase and three-phase sockets. The three-phase sockets are MY-2204 sockets.

Visa

If you require a visa for entry into China, please contact the organizing committee’s staff. We are more than willing to provide you with an official letter of invitation to facilitate your visa application. Your visa will be approved after you submit the invitation letter of the Global Economic Development and Security Forum of the Boao Forum for Asia and other materials required by the Chinese Embassy.

Chinese inviter: Organizing Committee of the Global Economic Development and Security Forum of the Boao Forum for Asia

Address: Building 11, MAX Taida Science Park, 12 Zhuyuan Road, Shunyi District, Beijing

Zip code: 101318